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IAU Symposium: Submission of Proposal

This form MUST be used for all meetings proposed to the IAU, selecting a category in the relevant menu below. Incomplete submissions will not be accepted. All fields must be completed, except for meetings taking place during the General Assembly (GA). The corresponding fields, for Symposia, Special Sessions and Joint Discussions, appear shaded and cannot be filled, since the LOC, hotel reservations, registration fees, etc., are handled by the organizers of the General Assemblies.

Deadline for submission: *15 December* each year. No additional material will be accepted after that date. Any accompanying document (support letters, etc.) should be pasted in the relevant boxes; any such documents sent separately, by e-mail or in any other form, will be ignored.

Proposer details

Family name
First name
Email
Address
Telephone or fax

Proposed Symposium Details

Category
General Assembly	Is the meeting taking place during the General Assembly?
Title
Start date	Format: YYYY-MM-DD
End date	Format: YYYY-MM-DD
Location
Country
Coordinating division
Other divisions	Other divisions with an interest in this Symposium Hold down "Control", or "Command" on a Mac, to select more than one.

SOC Co-Chairs At least 1 is required, up to a maximum of 4.
First Name	Last Name	Institution	Country

SOC Members In addition to co-Chairs; the total SOC "members + co-Chairs" is 16 maximum.
First Name	Last Name	Institution	Country

Editor(s) of Proceedings At least 1 is required, up to a maximum of 4. The first name will be considered as the "Lead Editor" of the proceedings and the contact person for the IAU and the publisher.
First Name	Last Name	Institution	Country

The following fields should not be completed, as you have indicated that the proposed meeting is taking place during the General Assembly.

The following fields must be completed for all meetings taking place outside of the General Assembly.

Loc Co-Chairs At least 1 is required, up to a maximum of 5.
First Name	Last Name	Institution	Country

LOC Members In addition to co-Chairs; the total LOC "members + co-Chairs" is 3 minimum, 6 maximum
First Name	Last Name	Institution	Country

Expenses covered by Registration Fee (yes/no choice)
Expected number of participants
Registration Fee in local currency and equivalent in EUR

Transport to/from airport or station
Transport to/from hotel
Coffee Breaks etc.
Conference Dinner
Proceedings:	Must be included in the registration fee.

Expected price of Hotels and other accomodation
4 & 5 star
2 & 3 star
Other

Scientific Justification

Key Topics Max. 10 lines.	Key Topics of Symposium. Not More than 10.
Abstract Max. 10-15 lines.	A summary of the strong points of the proposal (science, justification of the place, date, etc.)
Rationale Max. 3 pages.	Optional: Paste scientific rationale of not more than 3 pages of text.
Program outline Max. 3 pages.	Optional: Paste program outline of not more than 3 pages of text.
Support letters Note: Support letters MUST be provided in text form in this field. Additional documents (PDF, Word, etc.) sent by email are NOT accepted.