Administrative Dates & Deadlines

Please note that in case of a deadline on a particular calendar date, the time of the deadline is 11:59 PM clock time in the IAU office in Paris, France on that given date. In European winter, Paris clock time is UTC + 1 hour. In European summer, Paris clock time is UTC + 2 hours.

2023
February
Feb 15	DEADLINE for the Review of Membership Applications by the Respective NCA, Adhering Organization or Division Presidents
March
Mar 1	DEADLINE for Items Submitted to go on the EC Agenda
Mar 15	GS to send to the Finance Committee the 2022 Financial Report and the Auditor's Report
Mar 15	Upon Request by the IAU President, The Special Nomination Committee begins working on a proposal of nominations of individuals to serve on the future Executive Committee
Mar 15	DEADLINE: Annual Reports due for Divisions, Commissions and Working Groups
Mar 31	DEADLINE for Applications for the Gruber Foundation Fellowship
Mar 31	DEADLINE for for the Review of Individual & Junior Member Applications by the Membership Committee
April
Apr 1	Opening of the Call for The Gruber Foundation Fellowship Applicants to Submit their Applications for Next Year
Apr 15	DEADLINE for the Finance Committee to Provide the IAU General Secretary with the Annual Report on the Accounts
Apr 24 - Apr 28	Executive Committee Meeting 109	Washington D.C. United States
May
May 1	Call for Letters of Intent (LOI) for Symposia 2025
May 15	Announcement of Recipients of the Gruber Foundation Cosmology Prize
May 31	Applicants will be Notified by the IAU General Secretary of the Outcome of the Selection for the Gruber Fellowship and Announcement is Posted
May 31	Communication to the SOC on the Final Selection of Focus Meetings
May 31	Communication to the SOC of the Final Selection of Symposia
June
Jun 1	An EC approved summary of the Financial Report and of the updated Budget for the following year will be published on the IAU webpage under "Administration"
Jun 7	Accepted Individual and Junior Members Announced
Jun 15	PhD Prize Winners Announced
Jun 15	First Announcement of Symposia and Focus Meetings (GA Website and IAU Website)
July
Jul 15	Members who have been marked as 'Inactive' for 3 years will be removed from the IAU lists